I understand many of you are unable to open the Ladies Section Operating Procedures online so I have appended them here. They are designed to replace the former Ladies Section Management Agreement.
Margaret Kerr, Ladies Captain
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The Blairgowrie Golf Club – Operating Procedures for the Ladies Section
Club Rule 2.2 states:- “The Ladies Captain will be
elected at a meeting other than at an AGM or Special General Meeting, attended
only by the lady Full Members. The meeting will be arranged and managed by
the Ladies as they determine.”
The meeting will be called the Ladies Annual Meeting and will be held during the month of October.
Any motion or nominations for candidates for the offices of Ladies Captain, Ladies Vice Captain and members of the Ladies Committee must be duly proposed and seconded by full lady members and intimated in writing to the Club’s Managing Secretary not later than 15th September in each year. In the event of the number of nominations for committee exceeding the number of vacancies, a vote will be required to elect the required number. A notice listing any candidate will be posted on the notice boards.
The Ladies Committee will display on the notice boards not later than 22nd September a notice intimating the date, time and place of the Annual Meeting along with any nominations, proposals or motions (in relation to the Ladies competitions or events) it intends to place before the Annual Meeting. Any nomination, proposal or motion made by the Ladies Committee will be deemed to have been duly proposed and seconded.
At that meeting, the Lady members will elect their own representative or Ladies Captain and shall also elect their own sub-committee with Operating Procedures in line with the Club Rules. Twenty-five of the Ladies Section who are full members of the Club will form a quorum. It will primarily focus on the appointment of the Ladies office bearers and Committee members; Any subject relating to the running of the Ladies Section competitions or events may be discussed at the Annual Meeting but any query, proposal or motion outwith ladies’ competitions will not be accepted but will be forwarded to the main Committee for review or discussion at the AGM.
The Ladies Committee will comprise: Ladies Captain, Ladies Vice Captain and three other lady full members elected by the Ladies but this is the minimum requirement to ensure the section runs efficiently. Additional Committee members may be co-opted if it is deemed necessary by the Ladies Captain or representative.
The Ladies Captain and Ladies Vice Captain will be elected for one year. If a vacancy occurs in respect of these positions for whatever reason during the year, these positions may be filled by one of the other members of the Ladies Committee by a simple majority vote within that Committee but only for the period to the next Annual or Special Meeting of the Ladies Section. The three members of the Ladies Committee will be elected for a period of two years and will be eligible for re-election for a second period of two years. After having served for four years, they will not be eligible for re-election until the expiry of one year. However, they will be eligible for election to Ladies Captain or Ladies Vice Captain. If any member of the Ladies Committee vacates office, the Ladies Committee may select a full lady member to fill the position until the next Annual Meeting.
The function of the Ladies Committee is to ensure the overall smooth running of the Ladies Section (which includes all lady members of the Wee Course) and ensure prominent representation of the ladies at the Blairgowrie Golf Club. The Ladies Committee is represented on the main Committee by the Ladies Captain or representative.
The Ladies Committee will meet regularly as necessary. Any questions arising will be decided by a majority of votes with the Lady Captain of the meeting having a casting vote in addition to a deliberative vote. The quorum for meetings of the Ladies Committee will be three.
The Ladies Section will adhere to the Operating Procedures and will at all times operate within the Rules and Bye-Laws of the Club. In the event of any dispute within the Ladies Section, the matter will be brought to the next available Committee meeting for discussion and resolution. The Committee’s decision will be final.
None of the foregoing clauses will be repealed or altered or added to and no new clauses made except with the concurrence of two thirds of the full lady members present and voting at an Annual or Special Meeting of the Ladies Section called for that purpose and always subject to the approval of the main Committee.
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